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When does automation pay for itself?
List the repetitive tasks your team does. The calculator shows how many hours a year they free up, what that is worth, and the most you can spend on automating them and still come out ahead — before you have asked anyone for a quote.
- Every calculation runs in your browser
- The starting numbers are an example
- Today’s money, over 36 months
Result
These are example numbers. Enter your own tasks to see your real result.
- Hours freed per year
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- Value per year
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Hover, touch, or use the arrow keys to inspect each month.
Month-by-month table
The most worth spending
The most you can spend on building and maintaining it and still be paid back by that month, counted from the start of the project.
| By end of month | Budget ceiling |
|---|
If the savings fall short
Estimates tend to be optimistic. See how far payback slips if the savings come in lower.
Which task first?
Tasks are ordered by the value they free up. Usually one or two carry most of it.
How we calculate
- Yearly hours of a task = count × times a year × minutes ÷ 60.
- Hours freed = yearly hours × share automated.
- Value = hours freed × cost per hour (monthly cost ÷ productive hours a month) + errors avoided × cost per error.
- The build cost counts from day one; savings and upkeep start on the day it goes live.
- Payback is the first month in which the value recovered exceeds everything spent.
Not included: inflation, tax, the time value of money, and the value of training or morale. This is an estimate, not a quote.
Let’s test these numbers on your real work
In a short technical call we listen to your tasks, tell you which ones really automate, and what a sound price looks like.
Sending writes a summary of this calculation into the request form for you; you can edit it before submitting.